Commercial Administrator

Uniting What’s Next in Traffic

As a global leader in intelligent traffic solutions, we are driving the next mobility revolution.

Through digitalization and disruptive technologies, we empower cities, highway authorities, and mobility operators to create a new era of mobility—where vehicles are shared and connected, tunnel automation is autonomous, tolling is smart, and traffic systems are adaptive for simulation and prediction. This enables a truly proactive approach to traffic management.

Our vision is to transform cities into places where people can live, work, and move more freely—with a better quality of life, fewer accidents, and cleaner air. Through our expertise and solutions, we are committed to addressing the climate crisis.

Urban mobility must and will change. And we will lead the way!

An exciting opportunity is now available for a motivated Commercial Administrator to apply their commercial and administrative expertise in a dynamic team.

We are looking for a Commercial Administrator to join our Yunex team. The preferred location for this role is Rydalmere Sydney office, but we are open to considering candidates based in our Abbotsford Melbourne office.

The primary responsibilities will include facilitating and completing commercial processes, overseeing compliance functions, supporting marketing activities, and assisting the executive management team with administrative tasks. This role provides a unique opportunity to gain hands-on experience in commercial processes and develop the skills to manage small projects commercially.

This is the perfect opportunity to grow within a fast-evolving industry and make a tangible impact on the future of intelligent mobility.

Your key responsibilities will include:

• Onboarding of New Vendors:
  Take responsibility for the full onboarding process of new vendors, ensuring all required internal and external forms are completed accurately and submitted promptly. Regular maintenance of vendors in the ERP system will also be required on an ad-hoc basis.
• Onboarding of Customers in ERP System:
  Manage the efficient onboarding of new customers, including the creation and verification of customer profiles within the ERP system, ensuring accurate and up-to-date information. 
• Purchase Order Creation:
  Oversee the creation of purchase orders (POs), including the submission of purchase requisitions. Collaborate with both the project team and the commercial team to ensure the PO creation process is smooth, and all necessary approvals are obtained promptly. Liaise with PO creators to ensure alignment and accuracy.
• Vendor Invoice Management:
  Handle the full cycle of vendor invoices, including processing payments, coordinating with the project team to ensure timely and accurate approval of invoices, and making sure all payments are completed without delays. Work with vendors and internal teams to resolve any discrepancies.
• Vendor Invoice Filing and Record-Keeping:
  Maintain an organized system for all vendor invoices, ensuring all invoices are correctly logged, filed, and easily accessible for future reference and audits. Keep an accurate and up-to-date vendor invoice sheet to track payments and outstanding invoices.
• Managing Open POs:
  Take responsibility for managing all open POs, ensuring they are regularly followed up on and closed out. Ensure that all project and financial records are accurate and up-to-date by coordinating with relevant teams for any pending or closed POs.
• Processing Journals and Month-End Tasks:
  Process journal entries for cost allocations and assist with month-end financial closing tasks. Work closely with the finance team to support month-end reconciliations and clearing tasks.
• Timesheet Follow-Up and Management:
  Ensure that timesheets from various teams are submitted on time. Follow up on outstanding timesheets to ensure that all entries are accurate and processed promptly for payroll and project tracking purposes.
• Support for Commercial Managers:
  Assist commercial managers with cost control activities, including tracking project costs and support with invoicing.
• Asset Setup and Review:
  Assist with the setup and review of company assets, ensuring that all assets are properly recorded, maintained, and monitored. 
• Bank Account Reconciliation and Manual Payment Processing:
  Perform bank account reconciliations regularly, ensuring all transactions are accurately recorded and any discrepancies are promptly investigated. Assist in processing manual payments and ensuring they are recorded correctly in the financial system.
• General Administrative Support:
  Provide basic administrative support to the team, including managing office supplies, such as stationery, mobile phones, and other office equipment. Assist with various day-to-day administrative tasks as required to ensure smooth office operations.

Desired Skills / Experience:

• SAP Experience Highly Regarded:
  Previous experience using SAP or similar ERP systems will be highly advantageous. The role requires familiarity with SAP to efficiently manage vendor onboarding, purchase orders, invoicing, and financial transactions.
• Previous Experience in Administrative/Accounting Role:
  Experience in general administrative or accounting roles will be highly regarded. A solid understanding of basic accounting principles, attention to detail, and organizational skills will be key to succeeding in this role.
• Ability to Work to Deadlines and Strong Time Management Skills:
  The successful candidate will need to be highly organized, with the ability to prioritize tasks and work under pressure to meet deadlines. Strong time management skills and an ability to handle multiple tasks efficiently are crucial for this role.

Yunex strongly encourages applications from Aboriginal and Torres Strait Islander candidates, women, candidates living with a disability, members of the LGBTQ community and culturally and linguistically diverse people. Yunex has a global Environment, Social and Governance (ESG) Framework which includes goals for diversity and inclusion aligned to the United Nations Sustainable Development Goals. Our Policy for Equity, Diversity, Inclusion and Belonging (EDIB) empowers and supports everyone across Yunex in further creating a workplace where everyone can thrive. We’d love to hear from you!